Privacy Policy

Effective Date: May 26, 2025

Thank you for choosing to use our Attendance Management System. At Eventum Exhibitions LLC, we are committed to safeguarding your personal information and ensuring your privacy. This Privacy Policy outlines how we collect, use, store, and protect your data when you interact with our application.

1. Information We Collect

We collect the following categories of information to ensure accurate and efficient attendance management:

1.1 Employee Details

• Full Name
• Email Address
• Department
• Designation

1.2 Attendance Records

• Employee ID or Name used for attendance
• Check-In and Check-Out timestamps
• Total Working Hours
• Logs maintained by authorized personnel

1.3 Location Data

• Real-time location during Check-In and Check-Out (strictly used for attendance verification only)

1.4 Manpower and Project Attendance

• Contractor and Project Details
• Assignment of employees to specific projects
• Attendance of both permanent and contractual staff
• Hourly rates and salary calculations based on attendance

2. How We Use Your Information

The information we collect is used solely for legitimate operational purposes, including but not limited to:

• Marking and verifying employee and manpower attendance
• Tracking total working hours for each employee
• Calculating payroll based on hourly rates
• Generating accurate attendance and salary reports
• Managing records of employees, contractors, and projects
• Ensuring that only authorized personnel verify attendance entries

3. Data Storage and Security

We maintain strict security standards and procedures to protect your data, including:

• Encryption of sensitive data
• Access restricted to authorized personnel only
• Regular security assessments and updates
• Secure servers and backups to prevent data loss, theft, or unauthorized access

Your data is stored in compliance with applicable data protection laws and industry best practices.

4. Data Sharing and Disclosure

We do not sell, lease, or share your personal data with third parties, except in the following scenarios:

• When legally required by court order, regulation, or government request
• With your explicit prior consent
• With authorized company administrators or personnel for operational needs

5. Location Access

The application requests access to your device’s location only at the time of Check-In and Check-Out for the sole purpose of authenticating attendance. We do not track your location continuously, nor do we share your location data with third parties.

6. Your Rights as a User

You have the right to:

• Request access to the personal information we hold about you
• Request correction or deletion of your personal data
• Withdraw consent for data or location access at any time (note: doing so may affect application functionality)

To exercise these rights, please contact us using the details provided below.

7. Updates to This Policy

We may periodically update this Privacy Policy to reflect changes in legal requirements, technology, or our services. In the event of significant changes, you will be notified through the application or via email. We encourage users to review this policy regularly.

8. Contact Us

If you have any questions, concerns, or requests related to this Privacy Policy, please contact us at:

Company Name: Eventum Exhibitions LLC
Email: eventumattendance@gmail.com